Zoom meetings aren’t just around for the pandemic. Remote meetings like ones on Zoom that you’re having now are going to be the new normal.
As we’re all seeing that we can function from a business standpoint remotely, we might as well get comfortable using this technology.
The best part is that you can use it for free!
Setting up a Zoom Meeting
Zoom offers a full-featured Basic Plan for free with unlimited meetings. Try Zoom for as long as you like – there is no trial period. Your Basic plan has a 40 minutes time limit on meetings with three or more total participants.
The above is from the Zoom pricing page. If you’re running a meeting with multiple people consistently, you may want to pay for a plan, they start at $14.99/month.
Next, you’re going to need the app if you’re on your iPad or tablet.
The app itself can be downloaded via the App Store for iOS or Google Play for Android devices.
There are detailed instructions on the Zoom website but essentially to get started, you set up a meeting and you’ll receive a meeting ID.
Your participants can use that ID to join and they will just need to add a name that will be associated (so you know who you’re talking to).
See All Participants
If you’re in a room with multiple people, it’s easiest to view via the ‘gallery view’ setting.
You can find that on the upper-right hand side.
Get familiar with the mute and video on/off toggle switches.
Sometimes if you’re having difficulty connecting or any type of other technical issues, turning the video off may help improve your experience.
Recording a Meeting
Unfortunately, this is reserved for paid accounts but you have the option to record your meetings.
For business, this is extremely helpful to keep track of what was discussed.
There are detailed instructions on the Zoom website that you can follow to enable this feature.
Improve Your Audio
Since the most important aspect of your Zoom meeting is the audio, there are a few things you can do to make sure you get the best experience.
- Test your mic and audio – This is simple to do, you can do this in the settings tab and is a great feature to use prior to your meeting.
- Run an audio echo test – This function is also available in the settings and will help you determine how to improve your environment. The size of your room, the acoustics all matter when it comes to audio quality.
- Microphone placement – One thing you can do is adjust your microphone placement. You can get even more fancy by adding multiple microphones that will essentially be combined into one.
Without too much bias, this is one of our favorite aspects to improve in terms of remote meetings.
Being able to adjust the height of the tablet is critical.
This is also important for those who are running presentations during meetings or even educators who need to use additional visuals such as whiteboards.
Rotating and raising the position of your device will help with this. Unfortunately, you’re not able to take advantage of this with a standard mount or stand.
These are some of our best tips to run an effective meeting since we’ll be holding meetings in this way for the forseeable future.
Let us know how we can help or share some ideas with us so we can share our creative lifestyles.